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Duty Manager – Moat House

We are seeking to employ an enthusiastic individual who will be required to undertake duties as a Duty Manager.

The ideal candidate for this full time position will work well under pressure and will have working knowledge and experience of the day to day management of a sports and leisure centre; including reception, health and fitness and dealing with customers in a friendly and efficient manner and high hygiene standards.

Good organisation and people management skills are essential for this Duty Manager position, as the successful applicant will ensure the smooth and efficient operation of the Sports Centre’s facilities and activities, including health and safety and managing and motivating staff on duty. You will need to support driving income in all areas of the business, create an environment for staff to reach full potential and demonstrate exceptional time management and deadline compliancy.

The principle place of employment will be Moat House Leisure Centre and the successful applicant will be required to work days, early mornings, evenings, weekends and bank holidays; therefore a flexible attitude to shift work is essential.

Please note: The advertisement will be closed early should we receive a high volume of suitable applications.

To apply for this role, please send your CV to Recruitment at recruitment@cvlife.co.uk

Job Description

Reporting to: Centre Manager

Responsible for: Recreation Attendants, Receptionists, Cleaners, Maintenance and Café/Bar Staff.

Scope

Coventry Sports Foundation and Culture Coventry Trust are operating as CV Life, so that the scope of this Job Description as a CV Life document extends to cover the employment of employment contracts held with either Coventry Sports Foundation or Culture Coventry Trust.

Overall purpose and objective of the role:

To work across CV Life sites ensuring the smooth and efficient operation of the Sports Centres’ facilities and activities, and to supervise all staff on duty.

Main Duties of the Role

  1. To be directly responsible for managing all aspects of the Centre whilst on duty.
  2. To arrange and supervise the staff ratios, responsibilities, and observations for all Centre staff whilst on duty.
  3. To work with the management team and other colleagues to programme and prepare centre activities, bookings and events.
  4. To assist with budgetary and financial control procedures, ensuring the safe practices of cash handling, safe keeping of Centre takings whilst on duty and the management of purchase orders.
  5. To ensure that all services are delivered with the highest standards of customer care, and to take a lead role to ensure that customer enquiries/complaints are dealt with effectively and efficiently.
  6. To be responsible for monitoring, counselling, supporting, advising, coaching and the development of staff.
  7. To ensure that the cleanliness and appearance of the Centre and the surrounding site is maintained to the required standard at all times.
  8. To be a Centre key holder, ensuring that the building is open and closed at the appropriate times, and to be on call should any emergency arise.
  9. To ensure that the building is secure at all times.
  10. To ensure adequate standards of Health and Safety for all people on site at all times, undertaking site inspections, liaising with staff and contractors to ensure that general maintenance and repairs are carried out as required.
  11. To respond to all emergency situations in accordance with the procedures detailed in the CV Life’s Health & Safety policy, being the appointed first aider while on duty. 
  12. To be pro-actively involved in the organisation and development of new and existing promotional activities linked with the work of CV Life.
  13. To visit venues outside the Centre as required to promote the activities of CV Life
  14. To attend training/refresher courses as appropriate to maintain qualifications and standards of good practice.
  15. To undertake a variety of administrative tasks, maintain records and produce reports.
  16. To attend any relevant meetings and organise the same as is necessary with other staff and to lead in the absence of the Deputy / Centre Manager.
  17. To undertake human resources related procedures such as recruitment, disciplinary, absence management, etc.

This job description is neither exhaustive nor exclusive and may be reviewed and updated depending upon operational requirements and staffing levels.

Responsibilities for all employees

  • To embrace and lead by example on the Company’s key values of PRIDE, PASSION and PERFORMANCE or those that might at any time be subsequently re-defined.
  • To undertake all duties and fully comply with all of the Company’s general standards and those relating to the specific requirements of the role.
  • To carry out tasks at a range of sites that are either operated or managed by the Companies / Trusts or where services are delivered by the Companies / Trusts.
  • To be involved in any aspects or opportunities for sharing of good practice, expertise and responsibilities within the Companies / Trusts. To generally help promote the work and public image of the Companies / Trusts, always maintaining high standards of customer service and personal appearance.
  • To attend and fully engage with all internal training and development requirements and opportunities, and maintain such qualifications as required by the demands of the role.
  • To interact positively with customers adopting a friendly and professional approach at all times.
  • To support the Company’s commitment to providing a safe environment for children, young people ad vulnerable adults, ensuring awareness of the Company’s Safeguarding Policy, Procedures and Practice Guidance, and to be vigilant, reporting any safeguarding concerns without delay.
  • To comply with the General Data Protection Regulations when dealing with, maintaining, sharing and storing information.
  • To undertake other duties as specified, which are appropriate to the qualifications, experience and general level of the post.

Person Specification

Essential Personal Attributes

  • Determination to succeed
  • Excellent communicator to various levels of internal and external representation.
  • Adaptable and approachable.
  • High levels of self-motivation and organisation.
  • Outwardly enthusiastic and confident.
  • Flexible approach to work and working hours.

Essential Knowledge and Experience

  • Working knowledge and experience of the day-to-day duties within a leisure facility.
  • Working knowledge and experience of Microsoft packages and IT.
  • Knowledge of Data Protection Regulations.
  • General knowledge of Health and Safety practices surrounding sports and leisure facilities.
  • Knowledge of budgetary process and procedure.

Essential Special Skills

  • Leadership skills
  • Team management skills
  • Ability to work on own initiative and as part of a team.
  • Ability to work efficiently under pressure to meet deadlines.
  • Maintain confidentiality.
  • Organisational and administration skills.
  • Problem solving skills.
  • Customer care skills.
  • Time management skills.
  • Professional telephone manner.
  • Good listening skills.
  • Literacy and numeracy skills to produce letters, reports and calculate payments.
  • To complete a first aid at work qualification.

Special Circumstances

  • Ability to work unsociable hours including evenings, weekends, and Bank Holidays.
  • Ability to travel between sites.
  • Interest in working with underrepresented and disadvantaged community groups/individuals.

If you have any enquires, please contact our Human Resources Team by emailing recruitment@cvlife.co.uk

Job Reference MH19
Closing Date 15th July 2022
Department Operations
Hours 37 (Rota Basis)
Salary Competitive
Benefits
  • Great development opportunities
  • FREE health and fitness membership*
  • FREE health and fitness membership for a family member or friend*
  • FREE uniform for applicable roles
  • FREE training for applicable roles
  • DISCOUNTS on Centre activities*

(*not applicable to casual workers)


People from Black, Asian and Ethnically Diverse backgrounds, disabled, deaf and neurodivergent people are under-represented in our workforce, so we particularly encourage applications from candidates in these groups.