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DBS Guidance

CV Life understands the crucial importance of children and young people feeling and being safe when they visit our facilities.  We take our duty of care very seriously at all levels, and as such, we require DBS clearance from all staff who have regular direct contact with children and/or vulnerable adults.   If the job that you are applying for requires DBS clearance it will be stated in the advert and on the Job Description.

The cost of obtaining DBS clearance is payable by the applicant and to apply for a DBS check you must provide certain identification documents.

We ask that you make sure you have them all ready before applying for a job that requires a DBS check.  If you are unable to provide this evidence within 14 days’ we will unfortunately be unable to consider your application.   

To support you with the application process, we have listed the documents that are acceptable as proof of identity below:

Please note: Some documents have time restrictions as set by DBS and this is indicated on the ID list.

There are three different ways that you can provide documents:

(For all applicants except paid non – UK nationals)

Route 1 – one document from group 1, and two documents from group 1, 2a or 2b. 

If you don’t have any documents from group 1, then move onto option 2. 

(UK applicants only)

Route 2 – one document from group 2a, and two documents from 2a or 2b.

Applicants will be required to undergo an external ID validation service through Route Two which will incur a charge of £4.50+ VAT and is payable by the applicant.

This route is unavailable if you are under 18 or if you do not live in the UK.

If you cannot fulfil the requirements from option 1 or option 2, move onto option 3.

(UK applicants only)

Route 3  – a UK birth certificate, and one document from group 2a, and three documents from 2a or 2b.

Group 1

Primary ID documents
Passport (any valid and current passport) 

Biometric residence permit (UK only)

Current driving licence photocard (from UK, Isle of Man, Channel Islands and EU, either full or provisional)

Birth certificate (must have been issued within 12 months of birth in the UK, Isle of Man and Channel Islands and other authorised overseas UK territories for example HM Forces and diplomatic embassies)

Adoption certificate (from UK and Channel Islands)

Group 2a

Government documents from trusted sources
Current driving licence photocard  (from UK, Isle of Man, Channel Islands and EU, either full or provisional)

Current driving licence  (from UK, Isle of Man, Channel Islands and EU, either full or provisional, paper version acceptable if it was issued prior to 1998)

Birth certificate (must have been issued within 12 months of birth in the UK, Isle of Man and Channel Islands and other authorised overseas UK territories for example HM Forces and diplomatic embassies)

Marriage or civil partnership certificate (from UK and Channel Islands)
 HM Forces ID card (UK only)

 Firearms licence (UK, Isle of Man, and Channel Islands)

Group 2b

Financial and/or local authority documents
Mortgage statement (UK or EEA within last 12 months)

Bank or building society statement (UK and Channel Islands or EEA within last 3 months)

Bank or building society account opening confirmation letter (UK within last 3 months)

Credit card statement (UK or EEA within last 3 months)

Financial statement (e.g. pension or endowment – UK within last 12 months)

P45 or P60 statement (UK and Channel Islands within last 12 months)

Council Tax statement (UK and Channel Islands within last 12 months)

Work permit or visa (UK – must be valid)

Letter of sponsorship from future employment provider (Non-UK or non-EEA only – valid only for applicants residing outside of the UK at time of application)

Utility bill (UK, not a mobile telephone bill, within last 3 months)

Benefit statement (e.g. Child Benefit, Pension, UK, within last 3 months)

Central or local government, government agency, or local council document giving entitlement (e.g. from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands, within last 3 months)

EU National ID card (must be valid and in date)

Primary documents for paid non-UK nationalsCurrent Passport or Passport card showing that the holder is a national of the republic of Ireland.

Current document issued by the home office to a family member of an EEA or Swiss Citizen, and which indicated that the holder is permitted to stay in the UK indefinitely.

A biometric immigration document (residence permit) indicating that the person named is allowed to stay indefinitely in the UK or has not time limit on their stay.

Online evidence of immigration status indicating that the named person may stay in the UK and do the work in question.

Current passport to show the holder is exempt from immigration control, allowed to stay indefinitely in the UK, or with no time constraints.

current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.

A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.

A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question.

A current document issued by the Home Office to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the United Kingdom for a time limited period and to do the type of work in question.

A frontier worker permit issued under regulation 8 of the Citizens’ Rights (Frontier Workers) (EU Exit) Regulations 2020.

A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.

A document issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.

Please note that you must provide the original documentation and not photocopies or pictures, and combination of documents provided must confirm current name, DOB & current address and match the information which is supplied on your online application.

The list/process is stipulated by the DBS. It cannot be changed/altered/avoided. If you are unable to provide ID in accordance with this list, a DBS check cannot be obtained.