Facilities Co-Ordinator

Reference Number: CCT084

Closing Date: 24th February 2026

Location: Multi-Site

Hours: 37 Hours

Rate of Pay: Up to £29,207.50 per annum

About the role:

CV Life is seeking a Facilities Co-ordinator to support the Head of Facilities Management in the effective delivery of facilities management services across all CV Life sites within Coventry. 

The role involves proactively supporting the management of a diverse portfolio of premises, ensuring all facilities consistently meet the organisation’s high standards and operational requirements.

You will oversee the upkeep and day-to-day maintenance of facilities, working closely with third-party service providers and internal CV Life teams. 

Responsibilities include coordinating with external partners; the reactive and planned preventative maintenance activities across the portfolio, ensuring works are completed on schedule, overseeing urgent repairs within approved timescales and maintaining cost control in line with agreed budgets.

As Facilities Co-ordinator, you will take ownership of key areas of facilities management, including financial monitoring, record and data management, health and safety compliance, contractor management and supporting the organisation’s environmental sustainability objectives. 

Working hours are 8:00-16:00 Mon-Fri (flexible working hours)

Apply Today and Join Our Team!

Job Description

Reporting to: Head of Facilities Management

Responsible for: N/A

Scope

Coventry Sports Foundation and Culture Coventry are independent organisations who work collaboratively through CV Life, so that this Job Description as a CV Life document extends to cover the employment contracts held with either Culture Coventry Trust or Coventry Sports Foundation.

Overall purpose and objective of the role

To be proactive in supporting the Head of Facilities Management in the safe and efficient management, operation and development of all facilities related functions and resources and for developing, reviewing and monitoring facilities related policies to ensure Trust compliance and integrity at both a national and local level. 

This position falls within a shared-services working arrangement agreed between the respective Boards of Directors / Trustees of CV Life; Culture Coventry Trust; Coventry Sports Foundation; and the associated group Companies / Trusts, which allows for the sharing of posts and associated services where appropriate and of benefit to the work of the organisations and their respective objectives.

Main duties of the role:

Repairs, Maintenance and Equipment

1. Responsible for effectively managing the day-to-day facilities maintenance arrangements; both proactive and reactive, for the portfolio of sites operated and managed by CV Life; ensuring that day-to-day maintenance activities are completed on schedule, within budget and that urgent repairs are completed within approved timescales; guaranteeing a safe, comfortable and fully functional environment.
2. Responsible for the co-ordination of the CV Life Maintenance Management Systems and prioritisation of maintenance activities across the portfolio of facilities.
3. Assisting the Head of Facilities Management where necessary with all statutory inspections and legal compliance in relation to premises. 
4. Responsible for collating records and producing reports and presentations on servicing and maintenance activities; including a review of planned lifecycle of the plant, building fabric and equipment at all sites.
5. Develop new and maintain existing relationships with external contractors to include pre-site meetings and induction processes. 
6. Responsible for overseeing Health and Safety focused activities within the Facilities department; including writing and reviewing Risk Assessments, Method Statements, Safe Systems of Work, Normal Operating Procedures for all maintenance tasks, inspection and testing of plant, equipment, tools, vehicles etc. 
7. Responsible for ensuring the day-to-day monitoring of the Building Management Systems (BMS) to guarantee that all sites remain within agreed parameters of various control systems.
8. To support in the Operation and Maintenance of the Pool Plant and Pool Water Filtration Systems across the aquatic venues within CV Life. 

Contractor Management

1. Use the CV Life Maintenance Management Systems to proactively raise, track, prioritise and monitor all reactive maintenance jobs, ensuring accurate recording of issues, timely progress updates and effective communication with all stakeholders.
2. Take responsibility for overseeing the Facilities Maintenance contractor’s deployment of Maintenance and Pool Plant Technicians across all facilities, ensuring that resources are allocated efficiently, response times meet agreed service levels and all works are completed to the required standard.
3. Supporting the Head of Facilities Management in assessing the performance of maintenance standards from outsourced contractors ensuring the quality of work meets agreed expectations.

Finance and Record Keeping 

1. Working with the Head of Facilities Management in managing and prioritising facilities budgets; obtaining best value in accordance with financial control systems and procedures. 
2. Preparing maintenance and capital expenditure plans and be proactive in identifying and reviewing procurement or contract renewals in relation to facilities in line with financial policies and procedures. 
3. Procure goods and services in relation to the day-to-day facilities functions. 
4. Ensure that the day-to-day stock levels of all tools, equipment and consumables used are maintained to a sufficient level.

Health and Safety  

1. Supporting the Head of Facilities of Management in ensuring that all Statutory Compliance and Health and Safety requirements regarding Facilities are satisfied including Health and Safety Audits, Fire Safety and Risk Assessments, COSHH, Legionella, Evacuation Procedures, Emergency Planning etc
2. Responsible for securing appropriate RAMS, Permits to Work, licenses, warranties and insurances for day-to-day facilities related activities. 
3. Supporting the Head of Facilities of Management in ensuring that all emergency response systems are regularly maintained and tested, appropriate records kept and all related policies and procedures reviewed and updated.

Environmental Management

1. To work collaboratively with the Head of Facilities Management in the development and implementation of the organisational Environmental Management System and proactively be involved with Strategic and Operational Environmental Management activities.  ed with Strategic and Operational Environmental Management activities. 

This job description is neither exhaustive nor exclusive and may be reviewed and updated depending upon operational requirements and staffing levels.

Responsibilities for all employees

• To embrace and lead by example on the Company’s key values of PRIDE, PASSION and PERFORMANCE or those that might at any time be subsequently re-defined.
• To undertake all duties and fully comply with all of the Company’s general standards and those relating to the specific requirements of the role.
• To carry out tasks at a range of sites that are either operated or managed by the Companies / Trusts or where services are delivered by the Companies / Trusts 
• To be involved in any aspects or opportunities for sharing of good practice, expertise and responsibilities within the Companies / Trusts. To generally help promote the work and public image of the Companies / Trusts, always maintaining high standards of customer service and personal appearance. 
• To attend and fully engage with all internal training and development requirements and opportunities, and maintain such qualifications as required by the demands of the role.
• To interact positively with customers adopting a friendly and professional approach at all times.
• To support the Company’s commitment to providing a safe environment for children, young people ad vulnerable adults, ensuring awareness of the Company’s Safeguarding Policy, Procedures and Practice Guidance, and to be vigilant, reporting any safeguarding concerns without delay. 
• To comply with the General Data Protection Regulations when dealing with, maintaining, sharing and storing information.
• To undertake other duties as specified, which are appropriate to the qualifications, experience and general level of the post.
• To co-operate with managers and colleagues to ensure environmental responsibilities are complied with.

Person Specification

Essential Personal Attributes

• A strong collaborator to ensure effective team working.
• Ability to work independently, pro-actively, self-motivate and prioritise workload effectively

Essential Knowledge and Experience

• Construction, Trade or Facilities related qualification or experience. 
• Relevant experience within a supervisory and/or co-ordinator capacity.
• Health & Safety qualification (IOSH Managing Safely/NEBOSH).
• Experience of engaging with external contractors and partners.
• Understanding of Heritage site maintenance.
• Experience of Health and Safety, Facilities Management and Environmental Sustainability.
• Understanding of Project Management.
• Commercially aware with a strong understanding of budgets.

Essential Special Skills

• Excellent written and verbal presentation skills.
• Strong IT and digital skills.
• Results orientated – to ensure resources are managed within deadlines and budgets
• Data management skills, with the ability to analyse, track, interrogate and report data trends.
• Ability to deliver to deadlines and prioritise competing demands.

Special Circumstances

• UK driving license.
• A flexible approach to work with the willingness and ability to respond to emergencies during unsociable hours and to work evenings and weekends as required.

If you have any enquires, please contact our Human Resources Team by emailing recruitment@cvlife.co.uk